Streamline logistics, waybills, and supplier invoices with automated scanning and secure storage solutions.
In the fast-paced world of retail, logistics, and supply chain management, paper is the enemy of cash flow. If a delivery truck drops off stock but the physical Proof of Delivery (POD) slip takes five days to get back to head office, your invoicing is delayed by a week. If that POD is lost, the invoice might never be paid.
Paperop eliminates this bottleneck. We deploy high-speed bulk scanning solutions that digitize thousands of PODs, Waybills, and Goods Received Notes (GRNs) daily. Our AI extraction engine automatically reads the barcode or text to identify the Waybill Number, Date, and Retailer ID, instantly routing the digital copy into your Accounts Payable (AP) software to trigger immediate invoicing.
When a retailer claims they were short-shipped, logistics companies lose thousands of rands simply because they cannot locate the signed delivery note fast enough to prove otherwise. With Paperop's secure cloud vault, your customer service team can search for a waybill number and email the digitally certified POD to the client while still on the phone.
Speak to a specialist about automating your Accounts Payable and POD workflows.
South African retailers and supply chain operators generate an enormous volume of paper — purchase orders, delivery notes, supplier contracts, import/export documentation, customs clearances, warranty records, and customer invoices. Managing this at scale with a physical filing system is costly, error-prone, and a significant compliance liability.
POPIA applies just as strictly to retail customer data as it does to any other sector. Customer loyalty databases, purchase histories, and delivery records containing personal information must be secured, managed, and eventually destroyed in a compliant manner. Paperop provides the infrastructure to do all of this automatically.
Digitize and index purchase orders, supplier invoices, delivery notes, and import/export documentation for instant retrieval across your procurement team.
All tax invoices and VAT records must be retained for 5 years. Our automated retention system manages this per the VAT Act — and schedules compliant disposal automatically when the period expires.
Customer personal information collected through loyalty programs, credit applications, and delivery records is secured in a POPIA-compliant vault with automated data lifecycle management.