Climate-controlled, fire-proof archival vaults designed to preserve heritage documents, deeds, and vital corporate records.
While legacy records management companies rely on massive physical warehouses and slow manual data entry, Paperop was built from the ground up to be an AI-first, digital-centric solution. We don't just store your files; we transform your data into a highly searchable, secure, and legally compliant asset.
Immutable audit trails and certified digital copies for court use.
SARS 5-year retention compliance and secure cloud archiving.
HR and supplier records management with role-based access.
Vital records are the specific documents that are essential to the ongoing operation of your business and its legal obligations. They include incorporation documents, director records, shareholder agreements, property deeds, master insurance policies, irreplaceable contracts, and regulatory licences. Unlike general business records, vital records cannot be recreated from other sources if lost.
The destruction of vital records — through fire, flood, theft, or simply misplacement — can threaten a company's ability to operate, defend legal claims, or prove ownership of assets. Paperop provides two levels of vital records protection: physical off-site vaulting in our climate-controlled facility, and digitization with ECT Act certification for legally admissible digital backup.
Some documents are too critical to be stored in standard filing cabinets. Title deeds, original signed contracts, and irreplaceable intellectual property require Tier-III vault storage.
Our archival vaults feature biometric access control, 24/7 CCTV surveillance, and multi-layered environmental protections to guarantee your vital records are secure against theft, fire, or degradation.
Speak to a Paperop specialist about integrating Vital Records Storage & Archival Vaults into your workflow.
Vital records stored in Paperop's off-site vault are always within reach. Physical originals can be retrieved and delivered to your offices within our guaranteed SLA window. For records that have been digitized and ECT Act certified, the digital versions are accessible 24/7 through our secure online portal from any device, anywhere in South Africa or internationally. Contact us to discuss a customised vital records protection strategy for your organisation.