The Paperop Advantage

Why South African Businesses Choose Paperop

While legacy records management companies rely on massive physical warehouses and slow manual data entry, Paperop was built from the ground up to be an AI-first, digital-centric solution. We don't just store your files; we transform your data into a highly searchable, secure, and legally compliant asset.

ECT Act Legal Certification: We provide full court admissibility for digitised documents, allowing you to confidently shred paper originals.
POPIA & SARS Compliance: Automated retention schedules ensure you never keep data longer than legally required, minimizing your regulatory risk.
AI-Powered Indexing: No more manual tagging. Our proprietary AI automatically reads and indexes your documents for instant retrieval anywhere in the world.

Industries We Empower

Legal Firms

Immutable audit trails and certified digital copies for court use.

Financial Services

SARS 5-year retention compliance and secure cloud archiving.

Corporate Operations

HR and supplier records management with role-based access.

Legacy Data Migration

Moving from an outdated on-premise Electronic Document Management System (EDMS) to a modern cloud infrastructure requires careful planning to prevent data loss or broken index links.

Our engineering team specializes in mapping, extracting, and securely migrating metadata and file structures from legacy systems into agile, POPIA-compliant cloud repositories with zero downtime.

The Complexity of Document System Migrations

Migrating from one document management system to another — or from physical archives to a new EDMS — is one of the most operationally complex projects a business can undertake. Without proper planning, data can be lost, metadata can be corrupted, and the migration project can drag on for months while staff operate in two systems simultaneously.

Paperop's Data Migration service provides a structured, tested methodology that moves your documents — and all associated metadata, folder structures, and permissions — from your old system to your new one with zero data loss and minimal business disruption.

Migrations We Handle

Physical-to-digital: Bulk scanning and ingestion of paper archives into a new EDMS, with AI-powered metadata generation.
Legacy EDMS migration: Moving documents from older systems (Hummingbird, FileNet, OpenText, Documentum) to modern cloud platforms.
SharePoint / Google Drive to EDMS: Migrating from generic cloud storage to a purpose-built compliance-focused document management platform.
Merger & acquisition consolidation: Combining document repositories from two organizations into a single, unified archive post-merger.
Branch consolidation: Centralizing document archives from multiple regional offices into a single national digital repository.

Our guarantee: We provide a full data integrity verification report post-migration, confirming that every document, every metadata field, and every permission has been transferred accurately. No data is deleted from the source system until you sign off on the verification report.

Request a Consultation

Speak to a Paperop specialist about integrating Legacy Data Migration & Media Restoration into your workflow.

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Plan Your Migration Today

Paperop's migration team has successfully migrated archives ranging from 50,000 to over 10 million documents. We'll provide a detailed migration scoping report — including timeline, cost, and risk assessment — after an initial discovery session with your IT and records management teams.

Schedule Discovery Session